Log In

Research Electronic Data Capture (REDCap) and REDCap Survey (furthered referred to as REDCap) are electronic data capture tools (owned by Vanderbilt University) and is provided by the Research Information Solutions and Innovation (RISI) within The Research Institute of Nationwide Children's Hospital.

By logging onto any NCH provided REDCap site, the user is agreeing to the following:
  1. If the project for which REDCap will be used involves human subjects research (per the U.S. Department of Health and Human Services [DHHS] Code of Federal Regulations definition1), it has been submitted to the Institutional Review Board (IRB) for review or exemption and has been APPROVED before the project is moved to production and data collection can commence.
  2. The user understands that the collection of Protected Health Information (PHI; per the HIPAA Privacy Rule2) requires that project database be hosted by the Nationwide Children's Research Institute Information Technology Department behind their firewall.
  3. The user understands that PHI cannot be shared with any external party without a Materials Data Transfer Agreement (MDTA) or contract in place.
  4. The user understands that REDCap login credentials are the same as their NCH username and password. In some cases, research accounts are still needed for NCH employees due to current network domain configuration. All non-­­NCH employees must obtain NCH login credentials to access REDCap, the user understands and agrees that their NCH login may only be used for purposes of the project referenced in this Agreement.
  5. Users will not share their login credentials with other study personnel working on the project. Login credentials are easily obtained through the NCH Help Desk and can be expired for temporary employees. The user must immediately notify a REDCap administrator if they notice suspicious activity with their account or if they have been locked out.
  6. Access to REDCap projects is dependent on the submission of a REDCap User's Rights Application, which defines all users, their project role and their access to specific aspects of REDCap functionality. If the project is using REDCap to collect PHI, the application must identify who has access to this information. This application must be submitted by the project owner, and must include information for all study personnel either entering or accessing data stored with REDCap.
  7. The user understands that the REDCap project will be actively maintained per the timeframe described in the user's approved IRB protocol, or other timeframe agreed upon by all parties prior to study initiation. The REDCap project will be archived after this time. Once archived, the data will remain in the database and the study can be reopened as necessary with the appropriate approvals. The user understands that any data exported from REDCap that contains PHI needs to be encrypted or put on an encrypted device.
  8. The user understands that a REDCap administrator will be responsible for:
    1. Adding all new users to REDCap and assigning access rights per the submitted user matrix
    2. Approve and migrate all new projects into production
    3. Audit user access and data collection annually based on date of Production.
  9. The user understands that the Principal Investigator of the study will be responsible for (all annual dates are based on the date the project went into Production):
    1. An annual review of system activity within the database
    2. An annual review of the users who have access to the database
    3. Providing RISI with documentation of IRB approval annually.
  10. The user understands that additional requirements are needed to make a REDCap database compliant with part 11 of Title 21 of the Code of Federal Regulations; Electronic Records; Electronic Signatures (21 CFR Part 11). If data related to an IND is collected in this database it is the user's responsibility to inform RISI.
  11. The user has read and agrees to comply with Nationwide Children's Technology Acceptable Use Policy, ADMIN XIV-6.
  12. Any publications resulting from the user of REDCap to collect and manage data should include the following CTSA acknowledgement:
    The project described was supported by Award Number UL1RR025755 from the National Center For Research Resources. The content is solely the responsibility of the authors and does not necessarily represent the official views of the National Center For Research Resources or the National Institutes of Health.
  13. Any publications resulting from the user of REDCap to collect and manage data should include the following REDCap citation:
    Paul A. Harris, Robert Taylor, Robert Thielke, Jonathon Payne, Nathaniel Gonzalez, Jose G. Conde, Research electronic data capture (REDCap) A metadata-driven methodology and workflow process for providing translational research informatics support, J Biomed Inform. 2009 Apr;42(2):377-81.
  14. The user understands that any violations of this agreement could result in the termination of REDCap privileges.

Please join the Redcap Admins at our next Office Hours -
Thursday, August 9th from 10:00 AM to 11:00 AM
in Research Building 3 conference room 1050

Please log in with your user name and password. If you are having trouble logging in, please contact REDCap Admins.


Welcome to REDCap!

REDCap is a mature, secure web application for building and managing online surveys and databases. Using REDCap's stream-lined process for rapidly developing projects, you may create and design projects using 1) the online method from your web browser using the Online Designer; and/or 2) the offline method by constructing a 'data dictionary' template file in Microsoft Excel, which can be later uploaded into REDCap. Both surveys and databases (or a mixture of the two) can be built using these methods.

REDCap provides automated export procedures for seamless data downloads to Excel and common statistical packages (SPSS, SAS, Stata, R), as well as a built-in project calendar, a scheduling module, ad hoc reporting tools, and advanced features, such as branching logic, file uploading, and calculated fields.

Learn more about REDCap by watching a brief summary video (4 min). If you would like to view other quick video tutorials of REDCap in action and an overview of its features, please see the Training Resources page.

NOTICE: If you are collecting data for the purposes of human subjects research, review and approval of the project is required by your Institutional Review Board.

If you require assistance or have any questions about REDCap, please contact REDCap Admins.

To request access visit: Access Request Form

REDCap Features

Build online surveys and databases quickly and securely - Create and design your project rapidly using secure web authentication from your browser. No extra software is required.

Fast and flexible - Conception to production-level survey/database in less than one day.

Export data to common data analysis packages - Export your data to Microsoft Excel, PDF, SAS, Stata, R, or SPSS for analysis.

Ad Hoc Reporting - Create custom queries for generating reports to view or download.

Scheduling - Utilize a built-in project calendar and scheduling module for organizing your events and appointments.

Easily manage a contact list of survey respondents or create a simple survey link - Build a list of email contacts, create custom email invitations, and track who responds, or you may also create a single survey link to email out or post on a website.

Send files to others securely - Using 'Send-It', upload and send files to multiple recipients, including existing project documents, that are too large for email attachments or that contain sensitive data.

Save your data collection instruments as a PDF to print - Generate a PDF version of your forms and surveys for printing to collect data offline.

Advanced features - Auto-validation, calculated fields, file uploading, branching/skip logic, and survey stop actions.

REDCap API - Have external applications connect to REDCap remotely in a programmatic or automated fashion.

Data Queries - Document the process of resolving data issues using the Data Resolution Workflow module.

Piping - Inject previously collected data values into question labels, survey invitation emails, etc. to provide a more customized experience.

This value you provided is not a number. Please try again.
This value you provided is not an integer. Please try again.
The value entered is not a valid Vanderbilt Medical Record Number (i.e. 4- to 9-digit number, excluding leading zeros). Please try again.
The value you provided must be within the suggested range.
The value you provided is outside the suggested range.
This value is admissible, but you may wish to verify.
The value entered must be a time value in the following format HH:MM within the range 00:00-23:59 (e.g., 04:32 or 23:19).
This field must be a 5 or 9 digit U.S. ZIP Code (like 94043). Please re-enter it now.
This field must be a 10 digit U.S. phone number (like 415 555 1212). Please re-enter it now.
This field must be a valid email address (like joe@user.com). Please re-enter it now.
The value you provided could not be validated because it does not follow the expected format. Please try again.
Required format:
/^((29([-\/])02\3(\d{2}([13579][26]|[2468][048]|04|08)|(1600|2[048]00)))|((((0[1-9]|1\d|2[0-8])([-\/])(0[1-9]|1[012]))|((29|30)([-\/])(0[13-9]|1[012]))|(31([-\/])(0[13578]|1[02])))(\11|\15|\18)\d{4})) (\d|[0-1]\d|[2][0-3]):[0-5]\d$/
/^((02([-\/])29\3(\d{2}([13579][26]|[2468][048]|04|08)|(1600|2[048]00)))|((((0[1-9]|1[012])([-\/])(0[1-9]|1\d|2[0-8]))|((0[13-9]|1[012])([-\/])(29|30))|((0[13578]|1[02])([-\/])31))(\11|\15|\19)\d{4})) (\d|[0-1]\d|[2][0-3]):[0-5]\d$/
/^(((\d{2}([13579][26]|[2468][048]|04|08)|(1600|2[048]00))([-\/])02(\6)29)|(\d{4}([-\/])((0[1-9]|1[012])(\9)(0[1-9]|1\d|2[0-8])|((0[13-9]|1[012])(\9)(29|30))|((0[13578]|1[02])(\9)31)))) (\d|[0-1]\d|[2][0-3]):[0-5]\d$/
/^((29([-\/])02\3(\d{2}([13579][26]|[2468][048]|04|08)|(1600|2[048]00)))|((((0[1-9]|1\d|2[0-8])([-\/])(0[1-9]|1[012]))|((29|30)([-\/])(0[13-9]|1[012]))|(31([-\/])(0[13578]|1[02])))(\11|\15|\18)\d{4})) (\d|[0-1]\d|[2][0-3])(:[0-5]\d){2}$/
/^((02([-\/])29\3(\d{2}([13579][26]|[2468][048]|04|08)|(1600|2[048]00)))|((((0[1-9]|1[012])([-\/])(0[1-9]|1\d|2[0-8]))|((0[13-9]|1[012])([-\/])(29|30))|((0[13578]|1[02])([-\/])31))(\11|\15|\19)\d{4})) (\d|[0-1]\d|[2][0-3])(:[0-5]\d){2}$/
/^(((\d{2}([13579][26]|[2468][048]|04|08)|(1600|2[048]00))([-\/])02(\6)29)|(\d{4}([-\/])((0[1-9]|1[012])(\9)(0[1-9]|1\d|2[0-8])|((0[13-9]|1[012])(\9)(29|30))|((0[13578]|1[02])(\9)31)))) (\d|[0-1]\d|[2][0-3])(:[0-5]\d){2}$/